A Triscan guide to fuel management

The Triscan Group Stand: D38

The Triscan Group offer a comprehensive guide to every aspect of effective fuel management, from source to exhaust

Any organisation that stores and dispenses its own fuel, or provides a resale facility, would benefit immensely from a fuel management system. Fuel management systems are used to maintain, control and monitor fuel stock in any type of industry that uses its own transport as a means of business.

By implementing a fuel monitoring solution, you will soon see an improvement in the following areas:

  • Easier, simplified management of fleet and fuelling operations
  • Accountability of spend
  • Ease of audit and reconciliation
  • Improved fuel economy
  • Reduced CO2 emissions
  • Increased fleet utilisation
  • Significant cost reduction potential

It can be difficult to know where to start when choosing the right equipment for your fleet. Similarly, ensuring you connect with the right team of experts to work with every step of the way can be a daunting task. Thankfully, the specialist team at The Triscan Group are here with a guide to procuring the ideal solution for your fleet operation.

Fuel cards or bunkered fuel?

Many fleets currently use fuel cards to manage their vehicle fuelling throughout the company. However, making the switch to an on-site bunkered fuel facility will benefit your business at every level.

Firstly, fuel cards are not universal, so drivers must schedule in fuel stops at specified filling stations. Customising your on-site fuelling set-up to meet the exact requirements of your fleet negates this, saving you time and keeping your vehicles on the move.

Fuel cards are not as secure and information such as registration and mileage is not always accurate. Furthermore, whilst fuel prices at retail forecourts are prone to fluctuations, having bunkered fuel allows the operator to negotiate a consistent and fair fuel price. This simplifies cost management and ultimately improves your bottom line.

Switching from fuel cards is a simple process as, once the fuel island has been installed, should you wish, you are able to continue to use the existing fuel card as an access device. As well as using the fuel card as an access device, you can also set the cards up so they are multi-use, enabling the user to continue using them in retail forecourts. This is handy for anybody wishing to combine bunkered fuel and fuel cards.

Triscan is here to help

From the moment you contact The Triscan Group with an enquiry, you are allocated a dedicated project manager. They will help design the best layout and system for your site and coordinate your installation dates and times. All Project Managers are PRINCE2®-accredited and are highly experienced in the management of all projects involving the supply and installation of fuel management hardware, software and vehicle-based technologies within both the public and private sector. This specialist experience enables them to not only advise with any technical questions, but also to create the best layout based on convenience and aesthetics. This entire process is carried out with the customer in mind ensuring costs and downtime are kept to a minimum.

Site surveys

Site surveys are inspections of an area where work is proposed, to gather information for a design or an estimate to complete the initial tasks required for an activity. It is an essential part of any installation as it allows us to investigate the detail and assess electrical, environmental and any potential safety issues specific to your facility.  The Triscan engineers are able to inspect any current equipment on site and decide how this can be fully utilised and integrated with a new fuel monitoring system ensuring a seamless transition from concept to being operational, giving you the most cost effective solution.

In some cases, this may result in a smaller job than initially intended. A fleet manager may think they need to buy a new fuel pump or fuel tank, when tank cleaning or new filters could extend the lifeline of the existing equipment considerably. You can rest assured that Triscan engineers will harness their extensive experience to provide the best set of products and services for your exact circumstances.

Simple but sophisticated

Investing in fuel management hardware does not necessarily mean you need to buy the newest, most sophisticated product on the market. If you operate a small fleet but are concerned about fuel theft and want to secure your fuelling facility, then DataTrack’s Padlock is a cost-efficient option for your site.

Used in conjunction with Supervisor software, all DataTrack fuel management systems ensure that granting drivers authorisation to access fuel, tracking fuel dispensed to each vehicle, managing inventories and recording fleet data is as simple as filling up and driving away.

  • Works with one to four pumps
  • Ideal for smaller fleets
  • Data entry enables MPG calculation and driver name to appear automatically in fuel reports
  • Keys can be programmed to suit individual fuelling requirements
  • Lost or stolen keys can be locked out
  • Illuminated display and LED, front-lit for 24/7 use

Real-time fuel management for major fleets

Alternatively, a real-time, elite system may be the right move for you. As a pioneering provider of fuel management systems, Triscan offers a multi-site, multi-user Source to Exhaust™ solution enabling fleet managers to gain ultimate control of their entire fuelling operations. Developed in-house, Triscan’s Apollo 2TM is one of the leading fuel management systems in the UK. Whilst enhancing the user-interface with a diagnostic indicator to assist problem solving at the fuel island and remotely, the Apollo 2™ also integrates seamlessly with Triscan’s Odyssey World™ software. This gives users an in-depth analysis of fuel consumption by driver or vehicle and allows the operator to drill down to view current stock levels. This results in better management and accountability across the organisation.

The Apollo 2™ offers a wide range of benefits including the ability to view vehicle odometer readings for accurate MPG figures when used in conjunction with Triscan’s Kisskey™, Automatic Mileage Capture.

Developed in-house by Triscan’s experienced development team, Odyssey World™ software brings a new level of usability and functionality to fuel management and is hosted via Rackspace, an enhanced security platform with a managed dedicated server hosted in the UK.

Triscan’s Apollo 2™ fuel island controllers offer a wide range of benefits:

  • 24-hour unattended vehicle refuelling
  • Ability to deny access to unauthorised drivers/vehicles
  • Automatic vehicle odometer update for accurate MPG figures (with Kisskey™)
  • Advanced usage, exception and environmental reporting
  • Communicates fuel usage information for single or multiple sites back to one central point

The Triscan Group turnkey packages offer a complete solution for the installation and management of your fuelling equipment on site, so you can enjoy the peace of mind that all of your refuelling solutions are in one place. To ensure that the synergy between fuelling equipment, installation and effective maintenance is upheld, all technicians are employed directly by Triscan. Technical and support teams are trained to the highest standard via formal, awarding technical bodies, such as APEA, PEIMF and manufacturers such as Pumptronics and Hytek. This continuous assessment and training of key staff helps the Triscan Group to maintain their ISO9001:2015 and Safe Contractor quality marks year-on-year.

Excellence in aftercare

With a wide range of hardware and software experience, Triscan’s Technical Support Team is on-hand to diagnose issues promptly. All of The Triscan Group products come with a comprehensive 12-month warranty as standard. This warranty includes all parts and labour (excluding accidental damage).

Beyond the warranty period, a wide range of service and maintenance packages are available. Alongside this, ad hoc repairs and call-outs are offered, because even if a Triscan engineer did not install your on-site equipment, they know how important it is to keep downtime to a minimum.

With a national network of trained and experienced engineers, each with a van stocked with key parts and consumables, the Triscan Group provide enviable response times and fast, solution-driven responses to unscheduled maintenance events. The engineering team is supported centrally by our UK-based customer service centre and experienced in-house research and development teams.

We have a wide range of annual packages available, which all include access to our internal service centre. All calls will be logged on our internal bespoke CRM system and will be resolved in accordance with the relevant SLA.

The Triscan Group are renowned in the industry for offering safe and secure fuel management equipment and services. With decades of combined experience as well as proven results, the team are trusted partners to hundreds of commercial vehicle fleets across a variety of sectors. To hear from the specialists yourself, contact the team at the Triscan Group today.

For more information, contact Kerry Whittaker, Group Marketing Executive: 0845 225 3100 or kerry.whittaker@triscansystems.com

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